Bookkeeping for landscapers
Bookkeeping for landscaping and lawn care businesses
Landscaping books get messy fast. Revenue swings hard with the seasons, fuel and equipment costs pile up in the wrong categories, crew pay is a mix of W-2 and 1099, and customer payments arrive through apps that don't match your bank deposits one-to-one. By winter, it's easy to lose track of what the year actually made.
Vendural was founded by someone who knows this firsthand — Landon Fields runs his own landscaping company, Fields For Fields, in Hazard, Kentucky. The monthly process we run for clients is the same one he wanted for his own books.
“I know this one firsthand. After a day of work in the heat, my head was spinning and the last thing I had time for was the books. Saving you that time means more time to grow your business, or more time with your family.”
Landon Fields, founder of VenduralThe usual suspects
What we see in landscaping books
Here's what we watch for in landscaping books.
Seasonal revenue swings
Big spring and summer months, thin winters. Planning cash for the off-season matters — your books should show you exactly what a slow winter costs before it arrives.
Fuel, repairs and trailers
Fuel, equipment repairs and trailer costs are usually the biggest expense lines in a landscaping business — and the ones most often miscategorized.
Gas stations aren't meals
QuickBooks bank rules often file gas station purchases under Meals instead of Fuel, because so many stations have food marts. We catch and correct those rules.
Crew pay: W-2 or 1099
Crew pay can be W-2 or 1099 depending on how your crews are set up. We track and categorize it correctly either way — your tax preparer confirms the classification itself.
Jobber and app payments
Customer payments come through apps like Jobber and have to be matched to the actual bank deposits, so revenue isn't double-counted or missed.
Mowers and trucks are equipment
Mowers and trucks usually belong on the balance sheet as equipment, not expensed as supplies. Getting that right keeps your books honest and your assets visible.
The monthly service
What's included every month
The same consistent monthly process we run for every client, tuned to how landscaping businesses actually spend and get paid.
Monthly transaction categorization
Every bank, card and processor transaction coded to a chart of accounts tailored to your business, with consistent treatment month to month.
Reconciliations
Bank, credit card and payment-processor accounts reconciled to statements so your balances are provable, not estimated.
Financial statements
Profit and loss and balance sheet with a plain-English summary, delivered on a fixed monthly schedule.
Reporting & insight
A monthly reporting pack with plain-English commentary on margins, spend trends and anything that looks off.
Year-end handoff
A clean, documented year-end package your tax preparer can work from without a cleanup project first.
Catch-up & cleanup
Behind by a few months or a few years? Catch-up is a one-time fee per month behind: $199 on Starter, $349 on Growth and $599 on Established. Custom is priced on the call.
Pricing
Simple monthly pricing
Starter
$249 per month
Catch-up: $199 per month behind. No hourly billing.
- Up to 150 transactions a month
- Cash-basis books, one business
- Every transaction categorized and every account reconciled
- Books closed every month, within the first ten business days
- A short monthly review list, so you only check the transactions that need you
- Profit and loss and balance sheet with a plain-English summary
- Questions come by text or email, and a few words back is enough
- One setup call, then no meetings to schedule
- No QuickBooks Online yet? We set it up for you at no extra cost
Custom: more than 500 transactions a month, or more than one business? We'll price it on the call.
Get my priceIf your books are behind, catch-up is a one-time fee per month behind: $199 on Starter, $349 on Growth and $599 on Established. Custom is priced on the call. You'll see your estimate in 2 minutes, and we confirm it on a quick 30-minute call before anything is billed.
FAQ
Landscaping bookkeeping questions
Common questions from landscaping and lawn care owners.
Ready for clean books?
Get your price in 2 minutes, book a 30-minute call, then finish sign-up online in a few minutes.
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